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Account $

Typically it is managers and directors responsible for a project who are aware when and how much to invoice a client.

Protected by tight security, eTrack allows managers to view charges and margins, optionally enter write-offs and adjustments, and prepare invoices. The Account Sheet is the interface between fixed quotes and timesheets and invoicing. It is an intuitive journal of transactions and used by companies to accurately prepare invoices for $100,000's a month.

Key Capabilities

Account Sheet capabilities include:

• Approving time worked on a project (as an alternative to approving a resource's timesheet)
• Viewing budget status of fixed price, time based, percentage based or lump sum work.
• Viewing all time and expenses at all levels (see expanded tree in picture).
• Preparing invoices in $ or as a %.
• Entering Write-Offs and Adjustments.
• Creating and monitoring Fee Schedules or payment plans.
• Monitoring WIP, charges, costs, profit to date and forecast profit.
• Print or Export to accounting systems.

Typical Use of the Account Sheet

A typical use of the Account Sheet may be...

1. Manager views all projects they are responsible for in one click.
2. Approve time and expenses booked to their project in one click.
3. View WIP $ to see how much can be invoiced.
4. Write-Off time or expenses not to be invoiced.
5. Create Adjustments for fees in advance such as contracted out work that is complete but not yet received an invoice for.
6. Create a new Invoice Entry and enter an Invoice Amount (typically equal to the WIP if time based work or a % of the Fixed Price work.
7. Change status to ‘Ready to Invoice'.
8. In larger companies a director may filter to view all ‘Ready to Invoice' invoices for final approval.
9. Manager or Director clicks Create Invoices button to create the Invoices and clicks View Invoices to see them in the Invoice Sheet. The Invoice Sheet allocates invoice numbers, batch numbers and allows invoiced to be printed. It also tracks receipts (or payments).

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